---
title: "Documents"
url: "https://help.aedifion.io/en/article/documents"
language: "en"
last_updated: "2026-09-14T18:31:27.077Z"
---

# Documents

The Documents page is the central place for all project-related building documentation. Everyone with project access can view, download and share files.

Uploading, replacing, deleting and creating folders is restricted to project and company administrators (see *Administration*). Note that folders currently cannot be deleted or renamed once created.

![](https://cdn-assets.productfruits.com/11c340ad-c410-46e0-9387-8535d692c404)*Figure 1: Documents page with the file list and the* ***Upload file*** *button*

**Uploading a file**

Click **Upload file** to open the upload dialog. Add a file by clicking the dropzone to browse your local drive, or drag it in directly. One file is uploaded at a time. Click **Upload** to start; the button changes to **Uploading** and then to **Upload Complete**. If the upload fails, the file is shown in red with an error message — the file is not stored and you can try again.

**Organising documents in folders**

Administrators can create folders on the Documents page to structure the file list, and upload files directly into an existing folder. Folders cannot currently be deleted or renamed, so choose folder names deliberately.

**Opening a document in the browser**

Click a row to open the document in a preview window on the same page, with **Close**, **Download** and **Open in new tab**. Whether a document opens or downloads depends on its file type: anything the browser can display — PDF, images, plain text — opens directly, other formats are downloaded instead.

**Sharing a document**

Use the copy-link button to copy a permanent link to a document. The link does not expire, but recipients must be logged in and have access to the project. Opening it takes them straight to the document with the preview already open.

**Downloading a document**

Files can be downloaded from the file list or from the preview window. Available to everyone with project access.

**Where documents are stored**

Uploaded files are stored in the asset's Documents section, alongside the project reports you generate from the *Asset Overview* page.

**Permissions**

| Action | Who |
| --- | --- |
| Upload, replace, delete files, create folders | Project and company administrators |
| View, download, share links | Everyone with project access |